Secretary’s Report – The minutes of the 2008 annual meeting were reviewed with the membership and approved.
Treasurer’s Report – All but ~$30K has been collected from the special assessment. This will allow the board to begin the water line repairs along Mercer and hopefully provide sufficient dollars to complete the work on Mercer before water levels rise and winter sets in. Total income for the year to date is ~$174K with total AR at ~$91K. There was an extended discussion with the membership about delinquencies and the measures being taken by the Association to collect those dollars.
Ballot results – Christian Kar was elected for a three year term to the board and Doug Simpson was re-elected for a full three year term as well; the annual fee increase from $300 to $600 as recommended by the board was approved by the membership through mail in ballot.
Water issues – Larry brought the membership up to date; he discussed the proposal process and Palm’s bid as well as the contractor’s that LRAA had sent the proposal documents to in soliciting additional bid. At this point only Palm Construction has submitted a bid with the proposal price varying from $35-50 @ linear foot largely depending upon underground conditions. Larry again reiterated that the initial estimate from Palm of $50 @ linear foot, plus the cost recovery for the emergency repairs, was the basis for the special assessment Larry also explained the actual work process and timing of starting the work ~9/15 with an estimated completion date of ~10/31. There was an extended discussion about adding the provisions for metering as well as the overall condition of the system and how we need to move ahead. Lastly, Larry reported that given the size of this project, we planned to use outside project management to oversee the whole project.
By-laws – The draft copies of the by-laws were distributed to the members in attendance with mail and web site posting to be used to reach the other members for their review and comment. There was some discussion about review time and it was agreed that the members would have until 10/31 to return their comments to the board.
A straw vote on publishing the names of delinquent/liened members was made; most members were opposed to publication by the board.
There was a discussion about having a member directory available for the Association…while there seemed to be a desire to have a directory, reaction from the members was mixed.
Eric asked for volunteers to help with runway maintenance and a number of members responded…Eric will coordinate a work party date and will be glad to hear from additional volunteers.
There were questions and a short discussion about how snow removal will be contracted this winter. As previously announced at the annual meeting in May, the Association will run the Unimog with Roy Meyers contracted as our operator just as we did last year. It was reiterated that Ken will be our snow removal coordinator.
There being no further business the meeting adjourned at 1238.